Stay compliant

Company secretarial services

Every Malaysian company must appoint a company secretary. BoardMate becomes your board’s best mate — keeping your statutory records, filings and resolutions in order so you can focus on running the business.

Your secretary, handled properly

Our company secretaries act as your official liaison with the Companies Commission of Malaysia (SSM). We prepare and lodge your statutory returns on time, maintain your registers, and advise your board on its obligations under the Companies Act 2016.

Regulatory compliance

  • Provision of a named company secretary and registered office.
  • Annual return lodgement and filing of financial statements with SSM.
  • Maintenance of statutory registers and records.
  • Board and members’ resolutions, meetings and minutes.
  • Changes of directors, shareholders, share transfers and allotments.
  • Adoption, amendment or removal of the company constitution.
  • Declaration of dividends and changes of business address or nature of business.

    • Corporate governance

  • Advice on the Malaysian Code on Corporate Governance.
  • Help developing board policies and procedures.
  • Beneficial ownership reporting and other statutory notifications.

    • Restructuring and closure

  • Restructuring advice for group and shareholding changes.
  • Striking off dormant companies.
  • Members’ voluntary winding up, coordinated with liquidators.

    • Frequently asked questions

    Can I change my existing company secretary?

    Yes, at any time. We prepare the resolutions and notices, lodge the change with SSM and collect your statutory records from the outgoing secretary.

    Who can act as a company secretary?

    A company secretary must be a member of a prescribed professional body or hold a practising certificate issued by SSM.

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    Need a company secretary you can rely on?

    Transparent annual fees, fast responses and filings that never slip.

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